Kolsquare now allows you to track payments to your KOLs during your influencer marketing campaigns. And to go even further, you can also set up your Kolsquare to carry out your transactions on our platform directly thanks to our partnership with Gigapay.

This article explains how to use this Payment feature.

You can track any payment made to the KOLs in your campaign, including outside of Kolsquare. A perfect tool for tracking your payments!

To do this, create the campaign as usual and then go to the Payment tab.

You can then click on Create my first payment task. All you have to do then is enter the amount paid to the influencer, the currency, select the influencer and the date of payment. Then you can click on Add.

You will then be able to access your Payment tracking dashboard:

Several menus are available:

Due Payments: allows you to see the payments that have passed the set payment date and that you have not marked as Paid

Next Payments: allows you to see upcoming payments with a date in the next few days

Payment History: allows you to see previous payments. All the KOLs that you have marked as Paid are visible here

KOLs Overview : as indicated, an overview of KOLs and their payment status (upcoming, due or paid)

Once you have made a payment to the KOL, you can Mark as Paid:

The KOL is then found in the Payment History menu, where you can view and download a proof of payment:

And now you have a tool to efficiently monitor payments to your KOLs directly in Kolsquare.

You will also notice that the Payments tab now appears when you click on a KOL in your campaign in the campaign KOLs menu:

Likewise, you can record payment tasks and mark them as Paid.

You can also pay KOLs directly via Kolsquare so that, once again, all your Influencer Marketing activities are centralized in one place.

To do this, you must first indicate that you want to activate this feature, which you can do directly on the platform: either by clicking on the Wallet button at the top right, or in your Settings and then in the Payment menu.

Activating the Payment feature will redirect you to a form to fill out, which is intended for our teams and our payment partner. The rest of the configuration and activation process will be done through a discussion with your Customer Success Manager. You can contact them about this at [email protected].

Once payment has been activated, you can go to your Settings on Kolsquare and then to Payment. You can then enter the contact person for your payment, as well as the billing address.

The billing address is required in order to credit your wallet.

The contact person is the person who will confirm the payment of a KOL and any transfer of funds via Kolsquare by text message. This can be someone else in your company, even someone who does not necessarily use Kolsquare.

To add funds to your wallet, click on the Payment menu on the left side of your screen. Here you will find your complete credit history, all existing invoices and pro forma invoices, as well as your existing wallets and the remaining balance in each.

Click on Add funds to wallet on the right.

A pop-up window will then appear, where you can add funds to your wallet by providing the necessary information:
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You can then generate the pro forma invoice—or the invoice directly, depending on your needs—by checking the corresponding box.
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In your list, you can then click on the pro forma invoice of your choice to edit, download, or delete it.

If you need to convert a pro forma invoice into a regular invoice, simply enter the invoice issue date here.
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Once converted, clicking on it will only allow you to download it. It is not possible to modify a validated invoice.
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The status of your invoice will change from Invoiced to Paid as soon as Gigapay credits your wallet after receiving your invoice.

At the same time, and while waiting for your wallet to be credited, we invite you to fill in the payment receipt information for each KOL concerned. To do this, go to the campaign in question, then click on the KOL you wish to pay. The side panel will open and you can then click on Payment to fill in the information:

Everything is now ready to pay the KOL 🎉

If the KOL's information has been entered correctly, if you have enough money in your wallet, and if the contact person for payment has been entered correctly, then you can proceed with the payment.

To do this, go to the Payment tab in your campaign (next to the Reporting tab). If you haven't already done so, you can create your payment tasks (see the beginning of this article).

Once the payment tasks have been created, you can select one and click on Pay. A window will open, and you can proceed with the payment of the KOLs.

You will then need to send the approval request to the contact person in charge, either by email or SMS. The person approves, and that's it! The KOL receives the payment directly.

For any task created and any payment made outside of Kolsquare, please refer to the first part of this article. You can easily use the Payment feature to simply enter and track payments made outside of Kolsquare.

For payments made via Kolsquare, you will find different statuses in the Payment tab of your campaign:

- Awaiting: you are waiting for payment to be validated by the contact person in charge

- Sent: the payment has been sent but the KOL has not yet received it

- Paid: the KOL has collected their payment

Each payment is also accompanied by a receipt that you can view, which tells you whether you paid via Kolsquare or outside Kolsquare (directly on your end). The receipt also allows you to download an invoice for the payment. You can also cancel a payment only when paying outside Kolsquare (any payment made directly via the platform cannot be canceled).

In the Payment tab of your campaign, you can also see the total amount spent on this campaign and the commission share of this total. In KOLs Overview, you can also see the payments due to KOLs and the percentage this represents in your campaign's total budget.

KOLs are directly supported and onboarded by our service provider Gigapay. This service provider takes care of all the necessary documentation and checks for KOLs.

A guide for KOLs is also available here: https://influence.kolsquare.com/payment-guide

On this point, it is important to note that you do not pay KOLs directly. Technically, you pay amounts to Gigapay, which then takes care of paying the KOL.